Academic Research Administration Workspace Pack

Research & Higher Education

A workspace starter for universities, research institutes, academic medical centers, labs, and sponsored programs teams that need a disciplined operating system for proposal development, sponsored awards, research compliance, post-award stewardship, PI support, public access, data management, and research integrity.

What this pack launches

2 departments, 12 atoms, 6 objectives, 12 draft projects, 48 starter tasks for a vertical-specific Supanova workspace.

Best fit

University research administration offices
Academic medical center departments
Sponsored programs teams
Research institutes and PI labs

Starter objectives

Improve proposal readiness and submission quality
Strengthen award setup and post-award stewardship
Standardize research compliance routing
Create data, publication, and reproducibility readiness
Improve PI, lab, and study team support
Build research security, integrity, and disclosure controls

Starter atoms

Research Administration Operations Director - Research Operations
Funding Opportunity & Limited Submissions Manager - Funding Strategy
Proposal Development Specialist - Proposal Development
Budget, Subaward & Cost Share Coordinator - Research Budgeting
Award Setup & NoA Manager - Award Intake
Post-Award Finance & Effort Analyst - Post-Award Finance
Sponsor Reporting & Closeout Manager - Award Reporting
Human Subjects & IRB Coordinator - Human Subjects Routing

Draft projects

Build research operations calendar and service map
Create funding strategy, limited submissions, and opportunity intake
Build proposal development and submission readiness
Create budget, subaward, cost share, and allowability controls
Stand up award setup, NoA review, and PI kickoff
Build post-award finance, effort, and spend monitoring
Create sponsor reporting, RPPR, and closeout system
Build IRB, human subjects, and single IRB routing

Research spine

Research Notes

The pack is designed around the full academic research administration lifecycle: funding strategy, proposal development, budgets, award setup, post-award stewardship, compliance routing, data and publication obligations, research security, integrity controls, and PI support.

Sources Used

NSF, Proposal & Award Policies & Procedures Guide (PAPPG): https://www.nsf.gov/policies/pappg

- Implication: the pack needs sponsor-specific proposal and award workflows, and should account for current NSF 24-1 plus 2026 supplemental notices where applicable.

NSF, Chapter VII: Award Administration: https://www.nsf.gov/policies/pappg/24-1/ch-7-award-administration

- Implication: award administration must track changes in project direction, PI/co-PI changes, subawards, reporting requirements, record retention, audit, and closeout.

NIH, Post-Award Monitoring and Reporting: https://www.grants.nih.gov/grants-process/post-award-monitoring-and-reporting

- Implication: the pack needs RPPR, invention reporting, FFR, audit, closeout, terms of award, shared PI/institution responsibilities, and accurate reporting calendars.

NIH, Data Management & Sharing Policy Overview: https://grants.nih.gov/policy-and-compliance/policy-topics/sharing-policies/dms/policy-overview

- Implication: DMS plan tracking, budgeting, repository choices, metadata, privacy constraints, and compliance with approved plans should be day-one workflows.

NIH, Public Access Policy Overview: https://grants.nih.gov/policy-and-compliance/policy-topics/public-access/nih-public-access-policy-overview

- Implication: the pack should track manuscripts accepted on or after July 1, 2025 for immediate PubMed Central submission and public availability requirements.

NIH, Single IRB for Multi-Site or Cooperative Research: https://www.grants.nih.gov/policy-and-compliance/policy-topics/human-subjects/single-irb-policy-multi-site-research

- Implication: human-subjects workflows need sIRB/reliance awareness, site activation, local context, and Just-in-Time routing for applicable NIH-funded multi-site research.

HHS OHRP, IRB Registration: https://www.hhs.gov/ohrp/register-irb-obtain-fwa/register-irb/index.html

- Implication: IRB work should be routed to registered institutional review processes; the pack should not imply registration equals review competence or automate determinations.

NIH OLAW, PHS Policy on Humane Care and Use of Laboratory Animals: https://olaw.nih.gov/node/74

- Implication: animal research workflows need IACUC routing, assurance awareness, semiannual review dependencies, training, facility, reporting, and noncompliance escalation.

NIH Grants Policy Statement, Financial Conflict of Interest: https://grants.nih.gov/grants/policy/nihgps/HTML5/section_4/4.1.10_financial_conflict_of_interest.htm

- Implication: disclosure workflows should support FCOI review, other support alignment, foreign components, transparency, and institutional responsibility without making determinations.

NSF, Research Security: https://www.nsf.gov/research-security

- Implication: current and pending support, disclosure completeness, research security training, malign foreign talent recruitment certification, and post-award foreign financial disclosures need operational tracking.

NSF, Responsible and Ethical Conduct of Research: https://www.nsf.gov/policies/responsible-research-conduct

- Implication: RCR and mentor training requirements should be visible for supported students, postdocs, faculty, and senior personnel.

ORI, 2024 Final Rule on Public Health Service Policies on Research Misconduct: https://ori.hhs.gov/ori-final-rule

- Implication: research misconduct workflows should organize reporting, evidence preservation, confidentiality, institutional responsibilities, and sponsor/ORI routing without assessing allegations.

2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards: https://www.law.cornell.edu/cfr/text/2/part-200

- Implication: the pack needs allowability, subrecipient monitoring, cost principles, documentation, financial management, audit, and closeout controls.

NCURA, Life Cycle of the Award: https://www.ncura.edu/Education/LifeCycleoftheAward.aspx

- Implication: the pack should mirror the full research administration lifecycle from proposal development through closeout, including compliance, financial stewardship, audit, and professional handoffs.

Design Translation

Research Development & Sponsored Programs exists because opportunity intake, proposal readiness, budgets, subawards, award intake, and sponsor submissions are one continuous pre-award-to-setup workflow.
Research Compliance & Award Stewardship exists because post-award finance, compliance routing, data/publication duties, integrity, security, and PI support determine whether awards can be stewarded responsibly.
The atom roster intentionally includes both PI service capacity and control functions, because research administration succeeds only when faculty support and institutional stewardship move together.
Projects are draft because the pack provides structured operating state while preserving human ownership for sponsor submissions, regulatory review, allowability review, research misconduct handling, compliance determinations, and scientific judgment.